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Project Administrative Assistant

  • Administrative employee, Technical Site Secretary

To support our projects, we are looking for a project administrative assistant who brings structure, maintains an overview, and enjoys collaborating. In this role, you will be a key link between projects, colleagues, clients, and suppliers, ensuring that administration is handled accurately and on time.

Project Administrative Assistant
  • Administrative employee, Technical Site Secretary
  • Antwerp
  • Belgium
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Job details

Function

Tasks and responsibilities:

• End-to-end management of administrative tasks
• Requesting quotes from suppliers
• Timely and accurate preparation of purchase orders (POs)
• Verification of incoming invoices
• Preparation of client billing
• Processing outgoing invoices
• Registration and monitoring of subcontractor and temporary staff attendance
• Registration and monitoring of toolboxes
• Management of project mailboxes
• Processing transport documents
• Maintaining contact with clients and suppliers
• Involvement in various projects within the project administration department

• You have strong communication skills and interact easily with colleagues and external partners.
• You work accurately, are organized, and can handle deadlines effectively.
• You are flexible and stress-resistant: switching between tasks does not intimidate you.
• You have a good knowledge of MS Office Excel and Word; experience with SAP is an asset.
• Language skills: you are fluent in Dutch and can express yourself well in English.

  • An engaging role with the necessary responsibility
  • Personalized follow-up in your professional activities
  • The opportunity to grow further within your field
  • A competitive salary supplemented by fringe benefits (freelancers are also eligible)
  • The chance to participate in high-profile projects

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Franky Van Looveren

Account Manager
ALWAYS A GREAT JOB! Netwerk is a specialist in project support (project sourcing) of technically highly qualified profiles. We find and place people in the most diverse locations, wherever needed. One of our strengths is making a good match: the right candidate for the right job. Ensuring that precisely those talents are present that are needed to make a job always a great job.

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